Sample Table Captain's Letter

We want to make sure you're successful as a Table Captain. Here's an easy-to-use, templated invitation letter you can send to your friends, family, neighbors, and colleagues to get them excited to attend the event. Everyone is unique — we see the best results when you add your own personal flair to your message!


Sample Letter

Dear Friends,

I would like to personally invite you to participate in something really important to me and our community; I have signed up to be a table captain for the Human Rights Campaign's Annual San Francisco Bay Area Gala on Saturday, October 19, 2019 at the Westin St. Francis on Union Square. If you’ve been to one of HRC’s dinners in the past, you know what a fun, inspiring, and empowering event it is, and I’m sure this year will be no different. As a table captain, I have committed to filling 10 seats, and would love to have you sit with me.

As you know, HRC is the country’s largest organization working for full equal rights for the lesbian, gay, bisexual, transgender and queer community. Our community is quickly mobilizing to respond to the actions of the current political, corporate, and cultural climate by taking real action against hate and discrimination across the country.

HRC is a critical player in Washington, DC and beyond. We must ensure that pro-LGBTQ candidates are successful to combat the promise to roll back many of our recent successes. There is a lot more information available at HRC’s website, This dinner is the largest single event locally to raise funds to support this work.

Please join me. Tickets to the event usually sell out by early September, so please let me know as soon as possible if you’ll be able to join me. Tickets start at $295 for early bird pricing – so don't wait! You can learn more and purchase your tickets at Please make sure to select me as your table captain during the check-out process.

Together we can make a difference in the lives of our friends, families, and communities. Let me know if you have any questions and thank you for your support!